Employee Exit Checklist — Computer Access

For security reasons, it is very important that access is removed to all network resources.

• Novell Account
  • SSTS Supported Users:
    • If the employee is no longer working within Student Success, fill out their online form.
    • If the employee is leaving your department, but not Student Success, email SSTS requesting access to your department's data to be removed.
  • KU Memorial Unions Users: Email Estella McCollum with employee's Novell username and last date of employment.
  • Department of Student Housing Users: Email Wade Morrow with employee's Novell username and last date of employment.
  • Counseling & Psychological Services, Testing Services, and Student Health Services Users: Email lsshelp@ku.edu with employee's Novell username and last date of employment.
• Outlook Email Account
  
  • Individual account: Individual accounts are automatically removed on the twentieth day of classes each semester. If the employee will no longer be employed by the University of Kansas, please have the account removed. Contact Systems Access at (785) 864-0439 or email Theresa Bateson.
  • Departmental accounts: Contact Systems Access at (785) 864-0439 or email Theresa Bateson to change the password. Go to Exchange Departmental Account Request Form to delete the account.
    Exchange Departmental Account Request Form (36 KB)
  • Permissions and Delegate Access: All employees who have granted permission or delegate access to the employee that is leaving, must remove them.
    How to Remove Delegate Access and Permissions to an Exchange Account>
  • Distribution Lists: Contact the administrators of all distribution lists of which the user is a member to be removed from the lists or transfer membership to another employee. If the distribution list is managed by the University of Kansas, contact Wes Hubert at (785) 864-0448.
• FSKU (PeopleSoft Financials)
  Contact Comptroller's Office at (785) 864-3066 or email Jennifer Hanson
• DEMIS
  Contact Ryan Cherland at (785) 864-4412.
• HRSA (PeopleSoft Human Resources)
  Contact Human Resources at (785) 864-4946 or email Pam Burkhead
• SAKU (Enroll & Pay) and Ad Astra
  Contact Joanne Hickey at (785) 864-0233 or Bob Turvey at (785) 864-0443
• People Admin
  Contact Human Resources at (785) 864-4946 or email Terri Osborn or employ@ku.edu
• WebNow
  Contact Comptroller's Office at (785) 864-3066 or email Jennifer Hanson
• Business Procurement Card (BPC)
  Contact Comptroller's Office at (785) 864-3790 or email Mike Lewis or Mary Williams
• J-Talk Voice Mail
  Fill out their online form or contact Network and Telecommunications Services at (785) 864-9300
• Departmental Web Page Password
  Follow these instructions. These instructions do not change passwords that may have been set up to online databases or password protected web pages hosted on your site.
• Internal Electronic Resources
  Please remember to remove access to all internal electronic resources such as databases, websites, password-protected documents, etc.